ICS Student and Parent Handbook
This is a guide to life and living in the ICS community. The following rules and regulations represent the minimum standards required for the orderly running of a school but they are by no means comprehensive. The school believes that there are standards of behavior which can be taken for granted without the need to state the obvious. We, of course, expect our students to observe those standards of politeness, decorum, courtesy, punctuality and consideration for others which are the norm for civilized peoples everywhere and we have every confidence that they will not abuse our trust. What should be remembered above all is that the school community is an international one with diverse customs, religions, habits, beliefs etc. mingling to achieve an identifiable unity of common purpose. The watch-words of this community are: tolerance, respect, and understanding for each other, so there should be no discrimination of any kind.
The ICS Student Handbook has been divided into five informational sections: Click on the area you want.
I. General: contains items concerning ICS school policies, procedures, and programs.
II. Academics: general academic programs, policies, and procedures
III.Dress Code: standards and expectations of dress and appearance
IV. Code of Conduct: expectations for appropriate student behavior with discipline
V. Boarding: contains items concerning ICS boarding policies, procedures and Conferences with parents are scheduled once each term. During the conferences, it is customary for parents to discuss the student’s academic progress, any student-specific issues, and plans for improvement.programs
GENERAL SCHOOL POLICIES AND PROCEDURES
• Students are expected to take good care of school property and to refrain from doing deliberate damage to furniture, equipment, or the physical structure of the school. There should be no graffiti on the walls, desks, buses or tabletops.
• Proper care and caution should be taken when using computer resources in the Lab (e.g. monitors, system units, mice, printers, etc.) to avoid damaging them. The same care should be taken with library resources such as books and printers.
• All students must desist from dropping or throwing the dining hall cups and plates into the containers provided to avoid breaking them.
• Our environment is school property and should be kept clean at all times and all students should under no circumstance litter any part of the compound. All students are however encouraged to pick up litter that they find on the ground as a sign of civil living.
• The school spends vast sums of money to provide students with excellent facilities, both academically and socially, and these facilities need to be respected and preserved. Students are asked to take personal responsibility for these and to guard against misuse or damage. In particular:
o Books: Never break the spine of a library book or bend it backward or stack sheets of paper in it and do not turn the edges down – use a bookmark or slip of paper. All lost or damaged books will be charged to the student’s account, including a penalty, as spelled out in the library policy.
o Furniture: Please do not write on or scratch the furniture. Common sense tells us that hot irons burn wooden surfaces as well as cloth, so do not place irons on tables or beds, and do not leave them on unattended.
o Fans: Fans should not be switched on while windows are and should not be left on in an empty room. Fans which break down through such misuse will either not be repaired or the cost will be borne by the occupants of the room.
o The School will bill students for any damage which has been willfully caused, such as broken locks, louvers etc.
o Do not cross lawns, flower beds, etc. Always use the paths provided.
o Report all maintenance issues promptly to a member of staff.
Students must take good care of all their personal items.
Clothing: Students should label all their clothing.
All gadgets must be labeled or marked for easy identification of ownership. Students must endeavor to put down the serial numbers of their gadgets, especially iPods and Laptops. Students must register all electronic gadgets or devices including iPods, organizers, electronic handheld dictionaries, etc., with their house tutors. Any misplaced items found lying about should be sent to a House Tutor, the Senior House Tutor, or the office. Students must consider carefully the necessity of bringing some of these gadgets to school. The school will endeavor to create a safe environment but responsibility for their gadgets lies solely with the student.
• All students must be at the dining hall at the specified meal times.
• Attendance is compulsory and no excuses will be accepted.
• Medical exceptions may only be granted by the office and house tutors.
• No one should eat before the grace is said at the beginning of dining or before the last grace is said.
• No food or utensils may be taken from the dining hall without the permission of the teacher on duty or kitchen staff. Such permission can only be given to a bed-resting or a very sick student.
• Students must sit in their allotted places and not “table hop” or roam about during meals.
• Table heads are responsible for discipline at their tables, serving of food and ensuring that everyone helps to clean up after meals.
Any student wishing to see the counselor may do so by booking an appointment. This will be done at the counselors’ office and the student will be called for the appointment. Students are not permitted to come to the counselor’s office and request to see a counselor unless it is an emergency.
Students are expected to attend and be punctual for all assemblies and school gatherings. Students who fail to attend will be subject to disciplinary action. Assembly is a gathering of students and teachers.
• The primary school holds assemblies every Friday from 8.20 – 8.40 am.
• Key Stage 1 holds their assembly separately from Key Stage 2.
Teachers are expected to be punctual and lead assembly. During assembly children say the Lord’s Prayer and the Ghanaian national pledge, sing the Ghanaian National Anthem, take announcements, and may receive certificates.
Students are not to leave campus without permission. Students who leave campus must sign out through the front office. Parents are requested to report to the office for this procedure. Students who leave campus without permission will be subject to disciplinary action.
Parents who intend to withdraw their ward(s) from either the school and/or the boarding house shall inform the administration in writing.
The school will issue specific invitations to parents and other guests for all events that are not open to the general public. Students cannot invite parents/guardians and outsiders to any school event which is not open to the general public. All public events will be published and advertised.
Chapel is held on Wednesdays from 8.20 am to 9.00 am. It is mandatory for all students.
The office will serve all students with a copy of the academic calendar at the beginning of each academic year.
When individual circumstances on campus or in a class require a search of a class or student bags, a student may be subject to a search by a teacher or other members of staff. Teachers must submit all seized items to their school head.
Lost and found articles are to be taken to, or claimed, in the office. Be sure to check several times for lost articles. To protect against loss, students are encouraged to print their name, grade and the school year on their belongings.
The nurse is located in the Year 3 block for students with health problems or who become ill. The nurse does not prescribe medications or make diagnoses. Students should not stop at the nurse’s office without permission from a teacher unless it is an emergency. Any calls to parents will be made by the office.
ICS has in place a diverse program of student activities, clubs, and organizations in the areas of academics, student governance, sports, internship, community service, and social development. All students are expected to actively be involved in these activities as planned and coordinated by the programs (student activities) coordinators.
Every year, Easter break revisions are organized by the school for all high school students that are registered to write the final IGCSE and A Levels Exams.
In the event of a natural disaster, fire outbreak, serious accident or civil emergency during school hours, students and employees will assemble in front of the administration and auditorium buildings and await further instructions from the administration. All teachers will be responsible to keep track of and stay with their students in such cases. The Director will make all final decisions on school closings and inform everyone via a telephone.
ACADEMIC POLICIES AND PROCEDURES
– gives us a curriculum framework to develop English, Mathematics, and Science skills, knowledge, and understanding in younger learners. However, IPC is used as the social studies curriculum framework. The International Primary Curriculum (IPC) is an international curriculum providing a cross-curricular, thematic, rigorous teaching structure designed to engage children of all abilities in today’s world.
Cambridge Secondary 1
– provides a seamless progression from Cambridge Primary – or can be used as a standalone curriculum – to develop learners’ skills and confidence in English, Mathematics, and Science. The UK national curriculum gives the curriculum framework for us to develop our learners’ knowledge, skills, and understanding in the other subjects taught at this grade level.
Cambridge Secondary 2
We offer the Cambridge IGCSE which is the world’s most popular international curriculum for 14-16-year-olds, leading to globally recognized and valued Cambridge IGCSE qualifications. Cambridge IGCSE encourages learner-centered and inquiry-based approaches to learning. It develops learners’ skills in creative thinking, inquiry and problem solving, giving learners’ excellent preparation for the next stage in their education.
We offer the Cambridge International AS and A Levels, an internationally benchmarked qualification that provides excellent preparation for university education. They are part of the Cambridge Advanced stage. Cambridge International AS and A Level may be completed in two years. Our learners find Cambridge International AS and A Levels very flexible. Learners have the freedom to select the subjects that are right for them – they either follow a broad course of study or specialize in a particular area.
Progress reports will be shared with students and parents for their review at 8 weeks and 13 weeks of the first term. For the second and third terms, this is will be done at the 4th and 9th weeks. Report cards will be issued at the end of the term. Each subject will receive one final grade.
Grades recorded in the report card in all subjects will be determined in the following manner:
40% Final Examination. The final examination involves end of term comprehensive assessments in the form of formal tests. Such examinations shall be conducted on dates determined and known to students by the third week of the term.
10% Unit Tests. Unit tests have to do with end of unit assessment. There shall be a minimum of three such unit tests in a term. The teacher shall select two best grades out of the three in consultation with the student and shall enter same in the students’ assessment data.
10% Homework (minimum of 12 in term one, and 9 in terms two and three).
The purpose of homework is to allow students to work independently at their own pace; to provide feedback to the teacher, pupils and parents on pupils learning and motivation; to serve as an extension of school learning; to consolidate, practice and reinforce skills and understanding developed at school.
Homework should be an extension of class work, i.e. continued revision of an essay, completion of a reading assignment, completion of a class assignment, project work, and may take the form of individual or group assignments. Students are urged to enter their homework and when they are due in their planner.
Homework shall be assigned daily to all high school students (Years 10-13). Middle school students (Year 7-9) shall be assigned homework daily except on Wednesdays. The teacher shall select 8 out of the total number given in a term and enter same in the student’s assessment folder.
In the primary school, every class has a homework plan that is displayed on the wall. Wednesdays in Key Stage 2 are homework-free days. In Key Stage 1 Tuesdays and Thursdays are homework-free days.
30% Class work (minimum of 1 per week)
All teachers at the High School shall administer at least one class work per week. The class work may include group or individual assessment conducted as a way of measuring understanding and a grasp of the concept. Class work may take the form of quizzes, short tests, extended activity in class, mental work, and even oral assessment.
10% Class Participation Students’ participation and contribution to teaching and learning shall be graded and added to the final cumulative grade. This is to encourage all students to engage with each other and the teacher. It also rises of the belief that the teacher is not the only reservoir of knowledge and that students need to be encouraged and made to understand that they too can and should contribute to knowledge.
Parents can arrange with a teacher to tutor or give extra classes to ICS pupils who may need extra tuition at home to better their academic performance. All such private arranged support between a teacher and a parent (student) should be done outside school hours. Teachers free periods cannot be used for such private arrangement.
If a new pupil enrolls in the school and the administration deems it necessary for that pupil to get extra tutoring to improve his/her standard, a suitable teacher will be approached by the administrator and the parent and the teacher will put together a suitable timetable for the pupil.
Students identified as needing support after several interventions by teachers will be placed on a school-based support at a time to be determined by the school. Such students will be exempted from all other activities during this period. Specific starting date and rooms will be posted by the learning support coordinator.
• Certain failure of that component of the subject
• Probable failure in the whole subject
• Possible unsupported entry to the final examination in that subject
• The possibility of the student being required to drop that subject and the likelihood that the student will not be registered for the final exams.
• The possibility that the student will be asked to leave school.
A student can also be promoted or repeated based on the recommendation of the academic board. A Student in year 12 shall not be promoted to the next grade if the student fails in 3 subjects. Though, the high school program is a four-year program (2 years for IGCSE and another 2 years for A level curriculum), students who may struggle academically in the course of any of the programs may be advised to take it within three years.
• Leadership Excellence Award (one boy and one girl)
• Director’s Honor Roll for the entire year
• Most Improved. This could be for academics, behavior, speech, etc.
• Best in Each Subject (one student for each)
• Social Studies, ICT, Science, Math, English, French
• Overall Best Student for each Year Group
• Other awards may be given out at the discretion of each teacher.
• Completed a full four-year rigorous CIE academic program for high school students.
• Sat for and taken all the necessary papers in Cambridge IGCSE and A Level exams.
• Obtained a grade C or above in all the core subjects and two additional subjects in the Cambridge IGCSE exams
• Not been black listed or may have had his or her name removed from the school black list
• Actively participated in all the school organized co-curricular activities, peer learning, and community service and internship programs. Hence, have demonstrated good community citizenship.
• Have actively demonstrated the Round Square IDEALS in several ways.
• School uniforms must be worn at all times to classes and to any official school functions. Students are not allowed to wear any other attire or clothing even if they match the school colors. Teachers, staff, and House Tutors shall ensure that students abide by all school rules.
• School uniforms must be worn on all official school excursions and when leaving or returning to school from exeats or vacation, unless otherwise decreed by the patron or house tutor.
• It is the student’s responsibility to keep his/her school uniform clean, in good shape and neat.
• The way a student wears his/her uniform should demonstrate pride in ICS and be a reflection of the quality and discipline of our students.
• Watches should be worn by all students.
• No jewelry should be worn while in uniform. Only female students are allowed to wear stud earrings.
• Although small mustaches and side burns will be tolerated, beards are definitely not allowed.
• Boys must keep their hair neatly trimmed.
• Students should not allow their finger nails to grow long.
• Students must not use make-up or nail varnish.
• Girls must keep their hair in tidy plaits, short “afro” or permed style.
• No head gear or hats are permitted.
• The school has the right to determine what is appropriate.
CODE OF CONDUCT
Discipline is that part of the educational process that helps individuals to develop self-control, respect for others and the ability to co-operate. Discipline should encourage students to understand that fundamental values are essential to the well-being of both the individual and society and to accept responsibility for the consequences of their actions. In this way, young people can develop the ability to recognize socially acceptable behaviors.
The school operates on the assumption that students are reasonable, responsible people who will respond to good sense and logical reasoning. Rather than a system of punishment, discipline is an integral part of every student’s education; that part of the curriculum that establishes expectations, consequences, and remedies for the partners in the educational process. Beyond that, there are serious offenses which are intolerable or unacceptable. As such, students, parents, and guardians should take the time to read and discuss the guidelines in this section. Infractions carry severe sanctions which can disrupt a student’s entire educational future.
• Students are expected to maintain cordial and courteous relations with staff and with each other.
• Students must address teachers formally, e.g. Mr. Sarpong, Ms. Banahene. Familiar terms like “auntie”, “uncle” etc are not acceptable.
• Students are encouraged to live harmoniously with each other, so conflicts must be settled by peaceful means. Any fight or physical abuse will be severely punished up to and including expulsion. Where two people cannot agree on their differences, the House Tutors (or any tutors) should be called in to arbitrate.
• Students must not bully or extort items from other students: these are considered very serious offenses by the school authorities.o IPods are allowed in the boarding but are strictly forbidden during classes and prep times and students are forbidden to operate them with
o IPods are allowed in the boarding but are strictly forbidden during classes and prep times and students are forbidden to operate them with ear-phones on the school premises.
o Personal mobile/cellular phones or PDAs with mobile phone facility must not be brought into the school.
o If these rules are not adhered to, then the equipment/device will be confiscated and the offender will not be allowed to acquire another.
• Wall posters in rooms must be decent and must only be posted on doors or wardrobes. Pornography is strictly prohibited.
• Pilfering is a serious offense. If you take somebody’s property without permission, that is not “borrowing” but “theft”. So:
o No student may take any item (whether textbooks or other possessions) without the express permission of the owner. (Any stray item found on the hostel grounds or school campus should be lodged with your house tutor or class teacher)
o No student may enter another student’s room when he/she is absent nor borrow any personal items without the express permission of the owner.
o No student may lock himself/herself in his/her room before lights out. Thereafter, it is mandatory to open the door to any member of staff who demands admittance. However, doors must be locked when the room is vacant.
o No student may take from the school premises, any property that belongs to the school without the express permission from their head of school.
o No student may take any magazine or newspaper from its designated place. The Library may be requested to photocopy some items but tearing out or cutting out articles is an act of vandalism and punishable as such.• No student is allowed to keep or ride a bicycle or motorcycle, to keep or drive any form of motor vehicle, or to ride as a passenger in any vehicle operated by a student. No student may drive a vehicle (including bicycles, motorcycles, cars etc.) to or onto the school campus at any time.
• No student is allowed to keep or ride a bicycle or motorcycle, to keep or drive any form of motor vehicle, or to ride as a passenger in any vehicle operated by a student. No student may drive a vehicle (including bicycles, motorcycles, cars etc.) to or onto the school campus at any time.
• The entire school is a smoke-free zone and students are expressly forbidden to smoke at anytime and anywhere.
• No student should jump over any wall. Fraternizing over the walls between female and male hostels is prohibited.
• The school is committed to the promotion of good health and believes that it has a responsibility to provide a healthy working environment for all its staff and students by preventing smoking.
• The entire school is a smoke – free zone. All school employees, students and visitors will refrain from smoking at all times while on the school premises.
• Students who are caught smoking will be dismissed from school.
• Smoking is not permitted on school buses at any time.
• School employees, visitors and volunteers shall not smoke in the presence of students during any school function, including field trips and other such staff/ student activities.
• Organizations and persons using school property (Community School groups, etc.) shall not be permitted at any time to
smoke inside the building or on the school premises.
• Students are not allowed to consume alcohol or any illegal drugs or be under the influence of alcohol and or illegal drugs
while on school premises or while involved in a school sponsored activity.
• Any student who contravenes the school’s alcohol and drug policy will be referred to the administration immediately. This behavior will not be tolerated and the disciplinary action will include suspension or dismissal from school.
• The abuse of prescription and/ or over–the–counter drugs is also prohibited. The use of all such substances should be under the close supervision of the school Nurse. Parents and Guardians should communicate clear instructions, preferably in writing, to the Nurse or the Administration of such drugs. Ultimately, it is the student’s responsibility to submit their medicines to the Nurse and see the Nurse for proper administration. Students failing to do this will face disciplinary action.
• No student may enter the hostel of the opposite sex at any time, including the holidays. Also, fraternizing just outside or around the female and male hostels is prohibited.
• School is not the appropriate place or time to foster intimate relationships. Students will comport themselves strictly as school mates with socially acceptable and academically responsible intentions. Any attempt to do otherwise will be dealt with appropriately.
• The school is not the appropriate place for displays of excessive affection. While acknowledging the problems of proximity in a mixed group of teenage students, overt displays of intimacy, including holding hands, kissing, embracing, will not be tolerated. Any student caught in compromising situations will be in danger of expulsion. Sexual relations of any kind are strictly forbidden. Any student caught, or otherwise proven to be involved in such relations will be expelled.
• Any student who leaves the school premises without permission from a House tutor or the School Administration and/ or not under the direct supervision of a Parent or Guardian or prearranged alternative will be deemed to have expelled him or herself permanently from the jurisdiction and programs of the school.
• Fighting, bullying, and harassing of any kind is strictly prohibited. Any student attempting physically or emotionally to violate another individual will be suspended- a second offense within the same year will result in expulsion.
• Theft, including pilfering and petty theft, is a serious offense and a criminal action. Culprits may face both legal and school authorized sanctions.
• No student may borrow, or remove from the school premises, any property that belongs to the school without express permission of a member of staff.
• Any misconduct by any student (e.g. playing with food or spitting etc) in and around the dining hall area will be punished
• Throughout the policies listed above, there are references to consequences for certain inappropriate behaviors. Some of these behaviors are dealt with in accordance with school policies and regulations.
• With respect to ICS’s discipline policy, the consequences and remedies listed below may be used at the discretion of the school staff. School staff, disciplinary Committee, and school administration are responsible for dealing with any and all inappropriate student’s behavior.
• It is hoped that these strategies will aid the students in becoming more consciously aware of their actions and to developing socially acceptable behaviors. The list is ordered in approximate order of application; however, the application is determined by the severity of the offence and disciplinary history of each student involved:
o Student detention
o Withdrawal of privileges (e.g. entertainment, co–curricular activities)
o Work details
o Parent conference
o Peer counseling
o Involvement of mentor
o Implementation of a behavioral or performance contract
o Probationary contract
o In – school suspension
o Out – of – school suspension
o Involvement of education services team (e.g. guidance, student support worker(s), psychologist, appropriate outside agencies)
o Removal of boarding privileges, mandatory day student status
o Part – time attendance at school
o Suspension for the remainder of the school year
o Restitution either monetary or through school – based community services.
• Students must attend all lessons punctually and in school uniform, except for special occasions.
• Student’s academic work must always be guided by the tenets of the school’s academic plagiarism policy. Cheating is regarded with absolute abhorrence and a cheating student is a disgrace not only to himself but also to the entire school.
• Students must always hand in assignments. Failure to do so will result in no grade awarded for the assignment and students should be aware that this adversely affects their transcripts, which in turn may later influence their tertiary ambitions.
• Students must not ask special favors of the non-teaching staff. In particular they must not ask to see confidential material e.g. reports, examination questions, etc. Any student who contravenes this rule will face highly unpleasant and far-reaching consequences.
• Students should read notices on the various student notice boards in the school daily.
• Examinations are compulsory for all students. Students refusing to write examinations or pretending illness in order to avoid tests will be assessed as having failed the exams/tests.
• A ball point or fountain pen (blue or black)
• Ruler 30cm
• One or more HB pencils/pencil sharpener
• A small box of colored pencils/felt tipped pens
• Pencil case
• Pair of compasses
• A pocket dictionary for English and the Modern Foreign language studied.
• A reading book.
• Respect: everyone at ICS deserves to be treated with dignity and respect. Verbal abuse, profanity and rude gestures are unacceptable and will be dealt with severely.
• Do not wear trainers outside of PE or Games
• Do not eat or drink outside of the dining hall
• Do not wear jewellery while in uniform
• Do not bring mobile phones to school
• Be on time for school
• Be in possession of your planner at all times and always produce it on request.
BOARDING PROCEDURES AND POLICIES
• Alternative arrangements must be communicated by parents or guardian ahead of time.
• Students must report to the accounts office for clearance before going to the hostel.
• Students are expected to unpack, clean their rooms, and be ready for room inspection and kit check by the house tutors when school has re-opened for a new term.
Daily Time Schedule
• Rising bell is at 5:30 am. Students should be out of bed, showered, have beds made, rooms tidied, finish with morning duties and be ready for daily inspection by the hostel guardian at 6:45am.
• By 7: 00 am students should be in the dining hall for breakfast.
• If a student arrives late, it will be recorded and the appropriate punishment meted out.
• Announcements will be made to the hostel students during breakfast time. These announcements will address hostel concerns. Students who have neglected to do the duties will be sent back to complete them.
• After school, students should dress appropriately and prepare for their co- curricular activity for the day. Unless specific permission is granted by their co-curricular patron, all students must be present and participate in the given activity from 3:30pm to 4: 30 pm.
• Students are expected to be bathed, tidied, ready for evening study-prep and punctual for supper at 6:00 pm.
• At 7:00 pm all students must be in their classrooms for the quiet, independent study-prep. No student may be absent without specific permission from either the house tutor or the nurse.
• The study-prep period will end at 8:00pm for year 5 and below, 8:30 pm for year 6, 7 and 8 students and 9:00pm for year 9-12.
• Following study-prep, students must report directly to their hostel. Until lights out, students are free to pursue their own inclinations but must remain within the confines of their hostel. However, students must be ready, and in bed, before their designated time for lights out.
• Lights out is at 8:30pm for primary boarders and 9:30pm for middle and high school. At lights out, all students are expected to be quiet in bed with all lights out.
• Every Saturday, the house tutors will gather the students together to perform talent shows, showcase skits, listen to their choir, games night etc.
• Entertainment ends at 9:00pm and all students must report directly to the boarding house.
• General cleaning is from 6:00 am to 7:30am.
• Inspection is at 9:00 am followed by breakfast at 9:30 am
• Students may have recreational excursions or other scheduled activities before or after lunch. If not, the time is meant for the students to catch up on their studies or otherwise occupy themselves usefully, e.g. laundry.
• Lunch is at 12:30 pm.
• Lights out on Fridays and Saturday is at 9: 30 pm for all students. At lights out, all students are expected to be quietly in bed.
• Breakfast is at 8:30 am
• Students living in the hostel will be required to attend church every Sunday. Religious services will be held at the school and will start at 9:00 am.
• On Sundays, free time is meant for the students to catch up on their studies or otherwise occupy themselves usefully.
• Study-prep and lights out are the same as on weekdays.
Exeats, Visitors and Vacations
• Parents must call to make exeat arrangement for their ward through the head of boarding or house tutor.
• An exeat card will be filled in by the hostel/house tutors. The card must be taken home by the student and returned to the house tutors upon returning from Exeat.
• School uniform must be worn while leaving and returning to school.
• Students must be picked up and dropped off by their own parents or guardians. Alternative transport arrangements must be communicated by parents or guardians ahead of time.
• Upon returning from an exeat, students must immediately report to their house tutors.
• Students who go out on exeat must return to the hostel by 5:30pm and be present for dinner. Any need for alternative arrangements must be communicated by parents or guardians ahead of time.
• The house tutor may grant students special exeats if there are special circumstances or adequate reasons.
• Parents or guardians may seek permission for their wards to visit home or attend special functions. Permission must be approved by the head of boarding and communicated to the house tutor ahead of time
• The Seventh – day Adventist (SDA) hospital at Dominase is the official clinic of the school. Any student who is referred to the facility by the school nurse will receive treatment and the cost of treatment will be added to the student’s bill.
• Students with any unusual or serious health problems, eg. allergies, asthma, sickle cell anemia, etc. must inform their house tutor immediately upon arrival. A medical report should be sent to the school’s office by the parent /guardian of that student.
• Sick students must inform their head of boarding, house tutors or classroom teacher of any illness and seek permission to see the nurse.
• The house tutor or nurse must make appropriate arrangements for food to be sent to any sick student who was not able to attend breakfast, lunch or supper.
• All members of the school community are expected to dress neatly and appropriately for all situations.
• Good taste and common sense should, in this as in all other things, guide students in their dressing and appearance.
• Students are to be decently dressed before emerging from their rooms at any time. Please note that night dresses and gowns are to be worn indoors.
• The school has the right to determine what is appropriate.
• Students may receive approved visitors (eg. parents, siblings, relatives, friends of parents) at the hostel every Saturday and Sunday from 3:00pm to 5:30pm.
• Students as a matter of courtesy should introduce their visitors to their house/hostel tutor.
• The student on duty will have the visitors book which should be filled in by all visitors.
• All students are expected to go home during all vacations and mid-term holidays.
• All students are expected to participate in thorough cleaning of their rooms and the boarding house environment before departing.
• Students must depart in their school uniforms after 12:00 noon.
• Students must be picked up and dropped off by their own parents /guardians. Alternative transport arrangements must be communicated to the house tutor by the parent/guardian ahead of time.
• Students must return from vacation by 5:30pm on the day before re-opening and be present at dinner time. Any alternative arrangement must be communicated to the house tutor.
• Students may use the public phones on campus only after school and on weekends during the designated times.
• If a parent or guardian needs to contact their ward they need to call the school office or a house tutor.
• All parcels must be sent to the office or house tutors. Parcels must not be left at the security office.
Any medication being taken by a pupil during school hours:
• must be brought to the office upon arrival. The school’s office must then hand over the medication to the school’s nurse to administer.
• must be accompanied by a note from the parents or guardians indicating the dosage and times for the administering of the drug to the student. Parents or guardians should also include their phone numbers for any verification or enquiry.
• students must be aware of the times that they are supposed to go for their medication and go to the school nurse for them. It is suggested that medications needed for the day should be brought to school.
• must be kept by the school nurse or any authorized person unless otherwise specified by the parent/guardian. This does not include the use of cough drops. However, a note from the parents/guardian will help the student to justify the need, as gum and candy are not allowed during contact/teaching hours.
• the school nurse will dispense Tylenol, paracetamol, Pepto Bismol tablets and syrup, antacids, cough syrup, etc. at the sick bay.
• parents/guardians whose ward gets very sick, develops a fever or reports a complicated illness to the school nurse will be called for them to pick up their wards. Such parents/guardians will be advised to send their sick wards to an appropriate health centre for the needed medical attention.
• staff members are required to report any medical emergencies / illnesses to the sick bay for immediate attention.
• sick students are allowed to rest in the sick bay while they are been attended to. Students should be sent back to the classroom when they feel better.
• students are required to have all their immunizations completed before they commence school. However any student who contracts a contagious disease or condition will be advised to stay at home until his/her condition improves.
• parents/guardians are advised to keep their wards at home if they have a severe cold, undetermined rash or spots, lice infestation, vomiting, diarrhea, fever, mumps, chicken pox, any red-eye condition.
• Exeat cards must be checked before a student leaves the schools compound.
• The security personnel have the right to detain any unknown visitor or visitors outside the normal visiting hours without any special permission, while they verify their permission to enter the campus.